Minutes of August 29 VHPASoCal Reunion 2010 Meeting.

 

29 August 2009  1100

San Diego Air & Space Museum

Mike Law, VHPA Reunion Chairman

SoCal attendees: Ed Holguin, Carl Cortez, Bob Whitford, Dick McCraig, Russ Janus, John Gretringer, Rudy Rikansrud, Tom Crosby, Craig MacNeil, Michael O’Neil

Mike Law discussed “getting back to the basics” for the 2010 reunion in San Diego by cutting entertainment and staffing costs – having the SoCal chapter members volunteer for positions formerly held by paid staff.

The volunteer positions would be for pre-registration, T-shirts, coordinating the mini-reunion rooms, morning report, etc – Mike L. will supply Ed with a detailed staffing description later.  Schedules for volunteers need to be set up.

The reunion schedule, subject to change:  Tours of local sites and destination places of interest will be available throughout the June 30 – July 4, 2010 reunion.

 

Wed, 6/30       Registration    

                        Tours

                        Vendor set up

                        Early Bird Reception

 

Thu, 7/1           Tours

                        Mini Reunions

                        First Timer’s Meeting

                        Welcome Reception

 

Fri, 7/2             Golf

                        Gold Star Lunch                    

                        Helicopter Rides/Museum in Ramona

                        Midway at 1800, $80 range including dinner

 

Sat, 7/3            Coronado Parade (date and time not set at this meeting)

                        Business Meeting (if no parade, otherwise will be held Sunday morning.)

                        Ladies Meeting (need suggestions for theme)

                        Unit reunions

                        Lobby band

                        Speakers Lunch to follow business meeting

                        Tours

 

Sun, 7/4           Memorial Service

                        Banquet

                        Tours

                        Fireworks

 

Mon, 7/5          Go home day

                        Tours (repeats of prior tours for those otherwise committed)

 

Room rate for San Diego Bay Marriott will be $125, good 3 days before & 3 day after reunion.  (rack rate over $400.00) price negotiated in 2003.

National will provide unique/special polo shirts to SoCal members who volunteer/help with June 30 – July 4^th 2010 reunion.

Volunteer positions presently filled – Bob W. handling Golf, Mike O. handling Coronado Parade.

Tom will be looking for alternate vehicle parking within walking distance of the hotel.

Military Reunion Planners are responsible for all tours.

Carl will be working with Joe Klein on the reunion logo.  Bring suggestions to Oct. 17 meeting.  Check www.vhpasocal.org for updates.

Charles Holly will be handling online reservations for the mini-reunions.

Need to find a local photographer who will take and sell photos of the reunion events.

Mike would like to see “unit” table ID’s for the Early Bird and Welcome receptions so that attendees will be able to have a gathering point. 

The mini reunion room area will have a type of hospitality suite with serve yourself and leave a donation keg beer.

Need to arrange and coordinate local media coverage.

Need listings of nearby restaurants, transportation, shopping, etc.  Chamber of Commerce?  National will help arrange reservations for member units etc.    

Meeting adjourned 2PM.